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In the hustle and bustle of daily business operations, the maintenance of commercial office furniture is often overlooked.

Organisations invest heavily in planning and designing offices but often neglect to prioritise the ongoing maintenance of these spaces.

Office furniture not only provides the needed comfort and convenience to employees but also enhances the aesthetics of the space.

It plays a crucial role in setting the right tone for the workplace atmosphere and the importance of commercial office furniture maintenance cannot be overstated. 

It is not just about the functionality and aesthetics of the place, it is about creating a productive, inspiring and energetic workplace atmosphere.

Before we explore some office furniture maintenance tips, let us first understand the importance of regular furniture maintenance.

Importance of Regular Furniture Maintenance

Installing high-quality furniture in the offices is one thing but regularly performing maintenance activities is what keeps the furniture in good condition.

Regular maintenance is necessary because it not only enhances the visual appeal but also extends the lifespan of the furniture.

Through regular maintenance, you can prevent any major issues by identifying and addressing minor ones beforehand.

Office furniture sellers suggest performing regular furniture maintenance tasks as it helps to keep furniture in good shape and saves you from heavy repair costs in the long run.

Cleaning Different Furniture Materials

Different office furniture requires specific care and maintenance based on the material used in the furniture.

1. Metal

You can use a mild soap solution or a metal cleaner to clean the surface of the metal. Don’t use abrasive material as they may cause scratches on the metal, instead use a soft cleaning cloth to swipe the metal surface.

Clean the surface thoroughly to remove dust or stains from the metal surface and then don’t forget to dry the metal as it prevents it from rusting.

2. Wood

When cleaning wooden furniture, avoid the usage of any harsh chemicals or abrasive cleaners. Use a good quality wood cleaner and gently wipe the wooden surface with a cloth to remove dust.

Wooden furniture also needs to be polished from time to time as it maintains its shine and prevents scratches.

3. Plastic

Avoid using abrasive cleaners and harsh chemicals on plastic surfaces. Instead, you can use a soft cleaning cloth to wipe the surface to remove the dust. 

You can also use a mild soap solution or cleaning detergent to clean the plastic surface. Additionally, don’t keep plastic furniture such as chairs or tables in direct sunlight as it reduces their longevity.

4. Leather

Avoid using water or soap for cleaning leather surfaces. Instead, you can use a leather cleaner or conditioner specifically designed for cleaning leather surfaces. 

Leather conditioners can keep the leather supple and can also prevent cracks that may occur over time.

5. Fabric

You can vacuum the fabric to remove dust from the surface. 

It is recommended to follow the manufacturer’s instructions to clean it. You can also use fabric cleaners that are specially designed for specific types of fabric.

Tips For Furniture Maintenance

Here are the top 5 tips for office furniture maintenance.

1. Regular Cleaning

A crucial part of maintaining your office furniture in good condition is routine cleaning. Naturally, dust, dirt, and spills can accumulate over a while causing furniture to lose its shine and negatively affecting its appearance.

So dusting and vacuuming must be a part of the daily cleaning routine. You can use a microfiber cloth or cleaner to remove the dust from the furniture surface. 

To clean the spills you can use a specific fabric cleaner or soap solution to clean the surface. Don’t rub the fabric surface too harshly as it may spread the stain.

Additionally, use a vacuum cleaner to remove dust from hard-to-reach areas, such as sofa corners.

2. Proper Placement

Another furniture maintenance tip is that the furniture must be properly placed inside the workspace. Where you place a piece of furniture can affect the longevity of the furniture.

Avoid placing the furniture directly under the sunlight, it can fade and damage the furniture surface. You can use curtains and blinds to protect furniture that is placed near the window and is under direct exposure to sunlight.

High humidity levels and extreme temperature fluctuations can cause wood to expand and contract. So it is necessary to maintain a consistent indoor climate to protect wooden furniture from such issues.

3. Maintaining Office Chairs

You must regularly inspect the office chairs for loose screws or bolts. Tighten the screw and Fix the issue immediately for the safety of your employees.

Regular inspections can prevent any accident and it can also prolong the life of the furniture.

Chairs with loose screws can affect the functioning of the chair and can cause discomfort to the employees who are using such faulty chairs.

So by repairing and fixing such issues, you can create a safe and productive workplace atmosphere.

4. Desk Surface Protection Strategies

Desk pads are essential to protect the desks and table’s surface. It can prevent scratches and stains. These desk pads come in various materials such as leather or fabric so they can give both protection and style to your workspace.

Avoid placing hot items directly on the desk’s surface because it can harm the surface such as discoloration and leaving marks on the surface. You can use a heat-resistant desk pad to deal with such issues.

5. Preventive Measures

By taking preventive measures you can avoid the huge cost of repairing and replacing old furniture with new ones.

Use protective covers for furniture that is more exposed to dust-prone areas in your workplace. 

You can also implement a “No food or drink” policy at workstations. Encourage employees to use pantry areas or breakout spaces for eating snacks.

Office Furniture in Chandigarh and Zirakpur

Furniture is one of the most important aspects of interior design as it not only enhances functionality but also improves the aesthetics of the place.

At Bravo Furniture and Interior Design, we understand that a well-designed office creates an inspiring, positive, and productive workplace atmosphere. 

We create high-quality furniture solutions to complement your unique workspace vision.  From sleek and modern designs to timeless classics, Bravo Furniture and Interior Design offers a variety of furniture options to suit any style and budget.

Ready to transform your office?

Visit our website or showroom today to explore our collections. We’re here to help you find the perfect furniture pieces to create an inspiring and functional workspace for your team.